Grow your gym income by keeping the members you already have.
See who's coming, who stopped and whose plan is ending. Remind them in one tap. Members earn points and streaks, and the toppers show on your gym TV.
Members don't quit in a day.
They drift.
Three missed sessions become a missed week. The plan quietly ends, nobody calls, and they sign up at the gym down the road. Most gyms only notice at renewal time, when it's already too late.
Paper registers and Excel can't tell you who stopped coming this week.
Renewal calls happen late, or not at all, because the front desk is busy.
Nothing to show off. Hard work at your gym is invisible, so motivation fades.
Illustrative curve. Your numbers will vary; the pattern doesn't.
We catch the 3 moments
members usually leave.
Each one gets an automatic, well-timed nudge from your gym's name, without anyone at the desk lifting a finger.
The shaky start
New members are most likely to give up in their first two weeks.
- Branded welcome email with their QR pass
- "Welcome to the family" on the gym TV
- First streak starts on day two
The quiet slide
They skip a few days. This is where most gyms lose people without noticing.
- Inactive-member list on your dashboard
- Automatic "we miss you" email after 2–14 days
- Streak about to break? They see it in their tracker
The renewal date
Plans end quietly. A reminder on time is the cheapest sale you'll ever make.
- Reminders before the plan ends
- One-tap "Renew on WhatsApp" to your number
- Expiring-this-week list for the front desk
The #1 gym app at your fingertips.
It takes care of your sales too.
Running the gym and chasing renewals shouldn't be two jobs. MyGymGate runs the front desk and quietly brings money back in, every day.
Renewals that close themselves
Reminders go out before every plan ends, and members renew with one tap on WhatsApp straight to your number.
Win back quiet members
See who stopped coming and send a "we miss you" before they cancel. A member saved is a sale you don't have to find again.
Offers to the right people
Send an offer to everyone, or just "expiring this week", from ready templates, on WhatsApp or email.
Built for the front desk.
Loved by members.
Check-in in under 2 seconds
An old Android phone at the entrance becomes a locked-down scanner. Members show their QR (or just their face) and walk in. Expired plans are stopped at the door, politely.
Face check-in
No card, no phone, no queue. Faces are matched on the device, with the member's consent.
Reminders on autopilot
Expiry, renewal, inactivity and welcome emails go out in your gym's name and colours.
Streaks & points
Every visit counts. Rest days are allowed, so streaks feel fair and addictive.
Personal tracker link
Each member gets a private link: their visits, streak, plan and QR pass. No login, no app.
Your gym at a glance
Who's inside now, today's visits, who's expiring, who's gone quiet, and a month-view attendance calendar. On your phone or the web.
WhatsApp & email, built in
Message one member, a segment ("expiring this week") or everyone, from ready templates. Renewals open WhatsApp straight to your number.
Attendance calendar
Present and absent, day by day, with in and out times. No more register.
Staff & roles
Owner, staff and scanner logins. Everyone sees just what they need.
Your brand everywhere
Your logo and colours on the app, emails, member pass and TV.
Turn your gym TV into
a hype machine.
A live leaderboard that updates the second someone checks in. Weekly champions, streak fire, birthdays with confetti, and who's training right now. Members work harder when their name is on the board.
One plan. Everything included.
About a cup of chai a day.
No setup fee, no add-ons, no member limit. Every feature, for every gym.
- Unlimited members
- QR & face check-in with a scanner phone
- Automatic reminders & welcome emails
- Streaks, points & live TV leaderboard
- Member tracker links & QR passes
- Bulk WhatsApp & email to segments
- Staff logins and multiple scanner phones
- Owner app + web dashboard
- Free setup & member import
- Priority onboarding & support
It pays for itself with one member.
If a single member renews because they got a reminder on time, MyGymGate has already paid for the month. Everything after that is profit.
From first call to first check-in
in about a day.
Talk to us
Tell us about your gym. We'll show you MyGymGate working with your own plans and prices.
We set it up
Your logo, colours, plans and members imported. The scanner phone and TV are paired with you.
Members walk in
Welcome emails go out, the TV lights up, and reminders start working for you from day one.
Good questions, straight answers.
Do my members need to download an app?
No. Members get a QR pass by email and a private tracker link that opens in any browser. Only you (and your staff) use the MyGymGate app.
What hardware do I need?
Any Android phone for the front desk (an old one is fine) and, if you want the leaderboard, any smart TV or TV stick with a web browser. That's it.
Is there a member limit?
No. It's ₹399 a month whether you have 30 members or 600, and every feature is included. The more members you have, the less it costs per member.
Can I bring my existing members?
Yes. Send us your list (Excel, Google Sheet or even photos of the register) and we'll import names, plans and end dates during setup.
Is face check-in safe?
Face check-in is optional and needs each member's consent. Matching happens on the scanner phone, and members can switch it off any time.
Is there a contract?
No long lock-in. It's a monthly plan. Talk to sales about annual pricing if you'd like to pay once a year.
Try the Android app
For owners, staff and the front-desk scanner. Download it directly while our Play Store listing is in review.
Stop losing members
you already won.
See MyGymGate running with your gym's plans in a 15-minute call. ₹399 a month, everything included.
Gym management software built for Indian gyms
MyGymGate is gym management software for independent gyms and fitness studios in India. Members check in by scanning a QR pass at the front desk, with any Android phone working as the scanner, so you can see who's inside right now, who visited today and who has stopped coming. Renewal and expiry reminders go out by email on their own, and ready-made WhatsApp templates let you send a reminder in one tap.
Who it's for
Owner-run gyms that are moving off a paper register or Excel, small and mid-size gyms, and studios that run on memberships, such as yoga, dance and martial arts. If you're comparing options, read our guide to the best gym management software in India.
What ₹399 a month includes
Unlimited members and no setup fee. QR check-in, and optional face check-in with each member's consent. Automatic welcome, renewal and inactivity emails. Streaks, points and a live leaderboard for the gym TV. A private tracker link for every member, with no app to download. Staff logins with roles, and your gym's logo and colours on the app, emails, passes and TV.
Free guides and calculators
The MyGymGate blog covers what Indian gym owners ask about most: licences and registration, GST on memberships, setup cost, member retention and WhatsApp reminders. Our free calculators work out calories, BMI, protein, GST on fees and when a gym breaks even.